Harmon, Inc.
The Office Administrator for the Harmon business will manage regional administrative processes and act as the first point of contact for our office. In this role, you will fulfill key business administrative processes including payroll, invoicing, shipping, field employee management and onboarding. You will coordinate with on- and off-site teams across the organization to drive accurate and on time administrative, office, and project support. You will regularly communicate to multiple stakeholders, internally and externally, at all levels of the organization.
RESPONSIBILITIES
Serve as the primary administrative support for the office, creating a welcoming, professional, and well-organized environment for employees, customers, and visitors.
Coordinate day to day office operations including meeting scheduling, lunch coordination, event planning, and general office organization.
Support payroll processes for both office and field staff by partnering with internal teams to ensure accuracy, timeliness, and proper documentation.
Assist with billing and project administration by tracking documentation, coordinating with project managers and project accounting, and collecting required backups such as waivers and notarized forms, including compliance with state and municipal requirements.
Provide administrative support to field staff, including coordination of travel logistics and related needs.
Communicate directly with customers in a professional, courteous, and service oriented manner, both verbally and in writing.
Maintain accurate records, meeting notes, and documentation while proactively identifying issues and taking ownership to drive solutions.
Support leadership and office teams by gathering and organizing critical information related to customers, projects, costs, and employees.
EXPERIENCE
Associate’s degree (A.A.) or equivalent from two-year college or technical school
Minimum of 5 years' related experience and/or training; or equivalent combination of education and experience.
Construction industry experience strongly preferred
KEY KNOWLEDGE, SKILLS & ABILITIES
Strengths that are important to Harmon
Collaborate: Encourage collaboration with your peers and leaders
Do the right thing: Deliver excellence, treat each other with respect
Value a balanced life: Reward each other’s contributions and cultivate a welcoming environment
Focus on results: Maintain a strong desire to execute through customer focus and attention to detail
Be flexible: Adjust quickly and effectively to shifts in business and project needs
Attain clarity and alignment: Ensure you have clarity and alignment before moving forward
Strengths that are important for your position
Problem solving - Be able to make decisions based on information provided
Extreme Ownership - Take full responsibility for results, regardless of the outcome
Ethics - High level of professional integrity, honesty, and personal credibility
Communication - Write clear, concise, readable notes and other correspondence using proper industry language and terms
Time Management - Effectively manage time to meet deadlines with a sense of urgency
Discretion - Use judgment to drive solutions and protect confidentiality
This is a fully in-office position with an hourly rate of $36.00/hr-$40.00/hr.
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Our Benefits
We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.
Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
Incentive Plans
401(k) with employer contribution and match
Employee Stock Purchase Plan with employer match
Paid Time Off (Vacation and Sick Time)
Paid Holidays
Tuition Reimbursement Program
Employee Assistance Program (EAP)
Wellness Program
Training and Career Progression
Apogee and our brands are an Equal Opportunity Employer.